Disciplinary records

Employees are entitled to a copy of the notes of any disciplinary, dismissal or grievance meeting, and of any supporting documentation relied on to make the decision. They should be given the chance to comment while minutes are still in draft, to ensure accuracy. These documents are “personal data” for the purposes of the Data Protection Act 1998, so they must comply with the data protection principles. This means that, in particular, they must be kept confidential and be adequate, relevant, accurate, secure and not excessive. For more information, see the Employment Practices Code, available from the website of the Information Commissioner.