Rights to information for collective bargaining 



Section 181 of TULRCA says that for the purpose of collective bargaining, employers have a duty to disclose to representatives of independent recognised unions all information relating to the employer’s undertaking which is in its possession, or that of an associated employer:


• without which representatives would be impeded in carrying out collective bargaining; or



• which, in accordance with good industrial relations practice, should be disclosed.



This can include an order to an employer to give the union information on the distribution of percentage pay awards across certain staff groups, and information about the amount and distribution of overtime. 



Two employers are “associated” if one has direct or indirect control over the other or both are controlled by another organisation (section 297, TULRCA). 



In Unite & Fujitsu Services Limited [2014] D1/7/, the CAC ruled that “undertaking” can also include a subsidiary. In this case, Unite had recognition for the parent company, Fujitsu, but not its subsidiary. The CAC ruled that the subsidiary was an extension to Fujitsu’s business and that several factors, including common management, pointed to a close connection between the two. Unite had been impeded in its negotiations by the employer’s refusal to disclose information about the subsidiary, and disclosure was required in the interests of good industrial relations. Disclosure was ordered. 



The Acas Code of Practice, Disclosure of information to trade unions for collective bargaining purposes, states that information that should be disclosed includes:



• pay and benefits — structure of the payment system, earnings analysed by work group, details of fringe benefits;



• employee numbers — numbers employed, by age and sex, turnover, absenteeism;



• performance — productivity and efficiency data, sales; and



• financial — profit, assets, liabilities, loans, sales. 



The right to disclosure is restricted on limited grounds. An employer can decline to give information on the grounds of national security; that information was obtained in confidence; that it relates specifically to an individual; or that it would cause “substantial injury” to the employer’s undertaking (section 182, TULRCA). The Acas Code gives examples of information that could lead to “substantial injury”, which includes cost information on individual products, and marketing and pricing details.



Complaints over an employer’s failure to disclose must be made in writing to the CAC, which will try to resolve the matter through mediation. Failing this, it can make a ruling (section 183, TULRCA). Claims are presented by the union, not by individuals.



The CAC strongly promotes voluntary resolution of disclosure complaints and offers to organise informal meetings, with CAC panel chairmen mediating between the parties as required. The CAC also has a duty to refer complaints to Acas where they think the dispute could be resolved through conciliation (section 183(2), TULRCA). Disclosure complaints are normally resolved without a formal CAC ruling, and hearings are rare.