Guarantee pay (pay during lay-off or short-time working)



An employer facing financial difficulties or a fall off in work may attempt to lay-off employees or put them on short-time working for a specified or unspecified period. Unions can and often do negotiate better terms than the statutory minimum protection the law provides to workers in this situation.





A “lay-off” is a situation where an employee is employed under a contract for work in return for pay, but the employer does not offer work and the employee is not entitled to be paid (section 147, ERA 96).





“Short-time work” is a situation where “by reason of a diminution of the work provided for the employee”, the employee is getting paid less than half a week’s pay (section 147, ERA 96). 




Employers can only lay-off employees or place them on short-time working with their agreement. This agreement can be either already in the employment contract (see Chapter 3), or negotiated ad hoc to respond to an immediate situation, typically to reduce the likelihood of redundancies. For example:



A genuine lay-off situation requires a genuine downturn in work and a realistic expectation of future work.
It would be a breach of contract to lay- off employees where there is no genuine lay-off situation (Craig v Lindfield & Son Limited [2015] UKEAT/0220/15/LA). 


Employees who are laid off or put on short-time working are entitled to be paid their normal pay unless the contract clearly allows the employer to pay something less, or no pay at all (Miller v Hamworthy Engineering [1986] IRLR 461). Even if the contract allows the employer to lay workers off or put them on short-time working without pay, any employee with at least a month’s service must be paid at least statutory guarantee pay. 





An employee on short-time working or laid off without agreement in advance will have a tribunal claim for unlawful deduction of wages (see page 105). 





The rules on statutory guarantee pay are in section 28, ERA 96. Statutory guarantee pay is based on normal hourly earnings subject to a cap (£29 per day: 2019-20), and is limited to five days’ pay in any three-month period (section 31, ERA 96). A “day” is a 24-hour period from midnight to midnight and must be a workless day, that is, a day when employees would normally work but have been required not to work. It does not cover days when employees are off work for sickness or holidays, even if there would have been no work for them to do on that day.





An employer can pay contractual guarantee pay that is better, but not worse, than statutory guarantee pay.





No statutory guarantee pay is due if:



• an employee has less than a month’s service;





• the lack of work is due to industrial action;





• alternative work is unreasonably refused; or





• there is non-compliance with “reasonable requirements” to be available for work.





Only employees can claim statutory guarantee pay.





The time limit for claiming statutory guarantee pay is three months (less one day) from the date the payment should have been made (section 34, ERA 96). The first step is to submit an Acas EC Notification Form. This step must be taken within the time limit for bringing the claim. For more information, see Chapter 14.





Employees with at least two years’ service who are laid off for at least four consecutive weeks (or six non-consecutive weeks in a 13-week period) may qualify for a redundancy payment (section 148, ERA 96). The rules are strict and must be followed rigidly (see pages 423-424, Chapter 11). Otherwise, there will be no right to a redundancy payment, regardless of the length of the lay-off (Craig v Bob Lindfield & Son Limited [2015] UKEAT/0220/15/LA).